Let’s Kill Our Fundraising Event

Let’s Kill Our Fundraising Event

The worst way to raise money is by holding a fundraising event.  The occasion should be about building our tribe, not our balance sheet.

“But”, I hear you say, “events are going on in my town every day; golf tournaments, auctions, raffles.   They generate tens if not hundreds of thousands of dollars. Are they all wrong?” No, they’re not all wrong, it’s just that we use fundraising galas for the wrong purpose.   It’s not about the money.  Not yet.

Total Raised Does Not Equal Total Good

Let’s get something out of the way to start.  We’re naturally envious to hear that ‘X’ organization raised $30,000 with their Golf Tournament. The reality is when they factor in the direct costs of green fees, food, beverage, facility, printing, mailing, etc.and/or) then that number drops to $15,000.  Now fold in the indirect costs of and volunteer time and they’re down to $5,000.    But they loudly trumpet the bejesus out of that $30,000 figure which is the gross revenue all the while remaining silent over the net revenue.   What’s worse is all the work that went getting their supporters to lay out $30,000 just to add $5,000 to their bottom line.  Even that paltry sum does not take into account the enormous opportunity costs which in any steely-eyed analysis means this event is a net loser.

Fundraising banquet

That’s a lot of work for so little money

 

Does this mean we should junk all such fundraising events?  No, it just means we need to adopt a more modest attitude about what these affairs are supposed to be about.  Our event should not sit on an island as an event.  Instead, it should be part of a comprehensive fund development plan.

For eight years I assisted nonprofits to work through wide-ranging sustainability strategies using a model developed by the national Finance Project.  Too often the initial drafts these nonprofits produced contained an element of magical thinking.  Among the many fallacies they had to jettison during this process were 1) that someone was just salivating at the opportunity to give them a $100,000 grant and 2) their boffo fundraising event idea would net $50,000 in the first year.

In Fundraising, Time Is Money

Among the misconceptions we first had to correct was that Board, Staff and Volunteer time are not real overheads.  Many felt that since staff salaries are fixed expenses and volunteer time requires no cash cost it is easy to think that these are not true outlays.  Oh yes they are.  Consider that Economics is the study of limited resources. Time is most definitely a limited resource (and non-renewable to boot).   When a volunteer spends 15 hours soliciting gifts from multiple businesses for our charity auction, that’s 15 hours they could spend building a relationship with a single business which results in multiple and sustained cash gifts from them and their employees over many years.

Another mistake is to consider the fundraising event part of a campaign to inform the public about our good work.  Educating the public is a good thing, but once again the enormous time and money costs of putting on an event require more concrete goals than just ‘education’.  It is great if they walk away with some deeper understanding of our work, but if that does not translate into some specific policy action or a financial commitment to our bottom line then the learning is meaningless.  Knowledge without deed is zero.

Is there a better way?  Yes!

{AlSO READ: Why Our Service Clubs Are Dying And What To Do About It}

Create Your Pipeline Then Build Your Tribe

Stop thinking of these events in terms of raising funds and start thinking of them as raising fanatics.

fundraising funnel

The Fundraising Funnel

Seth Godin is an entrepreneur who ruminates on marketing in the digital age.  The author of several best-selling books, Godin argues that digital life has ended traditional mass communication and replaced it with an ancient human social unit, The Tribe. These are groupings of people founded on shared ideas and values.  As such, tribes give ordinary people the power to lead and make big change.

In the new world, what people desire most is an opportunity to connect with one another.  People like bonding with other people. It’s human nature. If we create opportunities for our current supporters to connect, they’ll open up and feel more comfortable. As they do, they’ll invite us into their lives and will introduce us to their friends.  Then their friends become our family. It is at this point that we start the process of real fundraising.

The data is so overwhelmingly convincing.  One-half of charitable giving in the United States is not driven by what people care about, it is driven by what their friends and family care about.  Consider the charity walk or bike ride.  Most of those involved have little driving passion for the issue at hand, but join up to walk as part of a team organized by a friend or family member.  It’s community.

The nonprofits which will thrive in this new era are the ones who build out their tribe. Thus our events should not be assembled around a desperate need to generate cash. Instead, they should be mission-driven with an emphasis on cultivating and stewarding current or potential donors. In many cases, it means our event will be free!

Free?

Yes free. A tribe helps like-minded people find each other. It gives them a story to tell and something to talk about. So how do we build such an intentional? Here’s an idea: Give.  At present, my e-reader contains about 40 e-books I’ve received for free.  My music player perhaps 70 free songs.  They came from the creators themselves.   These are not free of course, these works cost author or band something. But in return, they earn something more valuable than money: my connection.  In my town, a local men’s choir does an annual chicken barbecue and community sing-a-long. In between sets their members spread out among the crowd asking attendees about their favorite music and whether they’d like to sign up for a free CD.  Everyone who took a CD gets a follow-up phone call and invite to one of their coffeehouse evenings.  It is at that time the solicitation starts.  That’s where we want to go when building a tribe.  First, give them something then eventually they’ll return the favor.

{ALSO READ: How To Increase Revenue Via Deep Relationships With Business}

 

So what kind of event can we hold that our current supporters will want to invite their friends? Why not start by inviting small groups of donors in for coffee and discuss the idea.  Test out several ideas.  See which one(s) catch fire and generate interest.  It is guaranteed we’ll receive a better return on investment of time in this type of activity as opposed to chasing down tee sponsors for a golf outing.

Imagine freeing ourselves from the time/energy suck that selling tickets, soliciting auction gifts and all the attendant issues which go along with a fundraising event.  Now imagine turning that same energy to the more beneficial task of building relationships. Imagine following up with attendees on a one-on-one basis in order to further invest them in our work.  Emphasis: First invest them in our work then we can ask them to invest in our work.  Once they’ve made that first contribution we continue to deepen the ties which lead to upgrading some of them to major donors. A portion of these major donors will write us into their will or make substantial legacy gifts.  It takes time, but this is where the real fundraising is at.

So stop raising money and start growing friends.

2 Comments

  1. What an insightful article!!! I sent this to everyone on the board as a must read before our next meeting. Thank you.

    Reply
  2. Awesome, awesome, awesome! Each year we run two events; a dinner/auction and a golf scramble. I’ve asked before if we could make better use of our limited time by eliminating one of these. You put my thoughts into words. This goes to the top of our retreat agenda next month.

    Reply

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